Design Thinking Techniques for Synagogues: Let’s Talk Tachlis!

By Aimee Close

When our entire world changed overnight just a few months ago, we in the synagogue world had many new challenges to address as the enormity of the pandemic came to light. This unprecedented time was clearly going to require innovative solutions and a very different kind of thinking. In order to be able to address these kinds of challenges as they arise, we will need to change our mindset and teach ourselves new problem-solving techniques.

In the summer of 2018, I stumbled across an ABC Nightline clip known as the IDEO shopping cart video. I must have watched it a dozen times. Here it was – the key to innovation in an 8-minute video. I quickly became obsessed with Design Thinking (also known as Human-Centered Design), and immediately began applying it to my work with congregations. I read everything I could get my hands on and listened to every podcast I could find. It became the lens through which I began to see everything. There was no challenge I couldn’t “design think” my way out of.

When, eJP published my 2018 article, “Designing the Synagogue Member Experience,” I heard from people around the world for whom these ideas resonated, and who were excited to apply them to synagogue life. People began asking me for specific techniques they could use.

Then in 2019, I participated in the LUMA Institute’s certification program in human-centered design, which gave me the practical tools I needed to apply the design thinking mindset to my work, in the form of 36 methods that can be combined into “recipes” to solve complex challenges.

Below are a few examples of how I use these techniques to help congregations think more creatively about the problems they want to solve, and come up with more innovative solutions.

  1. Defining the Challenge UsingHow Might We…?

When faced with any challenge, the first thing we need to do is define the problem. It is helpful to phrase the question in the form, “How might we…?”

For example, some of the questions I urge congregations to consider are…

  • How might we create compelling worship experiences that inspire people of all ages?
  • How might we design board meetings that people look forward to?
  • How might we make every member feel seen and appreciated?
  • How might we create experiences that delight our members?
  • How might we eliminate cultural issues that get in the way of identifying new leaders?

… and in our current situation, How might we help congregants feel connected to, and engaged in, the synagogue while our building is closed and people are required to remain at home?

  1. Focusing on the Right Problem with Abstraction Laddering

One congregation I was working with was beginning the task force phase of strategic planning. I used an exercise called Abstraction Laddering to help them gain focus and determine the right problem to solve.

The way abstraction laddering works is that you move up the ladder by asking the question, “Why?” and you move down the ladder by asking the question, “How?”

So, beginning with the question, “How might we engage every member in a meaningful way?,” let’s move “up the ladder” and ask ourselves why we want to engage them. One answer might be to help them feel more connected to the congregation. Why do we want them to feel more connected? So they feel loved and supported. Why do we want them to feel loved and supported? So they remain members of the congregation.

Now let’s move “down the ladder.” How might we engage every member? Perhaps by creating affinity groups. How could we create affinity groups? By learning about members’ interests. How could we learn about their interests? By doing group interviews.

We could add many more rungs to this ladder, but you get the idea. The exercise can help clarify whether we are asking the right question, or if we need to “zoom in” or “zoom out.”

  1. Understanding Survey Results Using Affinity Clustering

Another synagogue I was working with had just completed a congregational survey. They had received hundreds of comments on a wide range of topics and the leadership was overwhelmed. I used a combination of two different methods to help them organize the comments and better understand this qualitative data. Using an exercise called Rose Thorn Bud, I put each comment on a post-it note, color-coding them to indicate whether they represented positive comments (pink), negative comments (yellow), or areas for potential growth (green), and then grouped them by theme, using an exercise called Affinity Clustering.

  1. Addressing Unmet Needs Using Persona Profiles

This same congregation had learned from their survey that members in their 50s felt less connected to the synagogue than other demographic groups. Using the survey responses of this demographic, and some group interviews, we developed a composite fictional persona (we named him Alex) to help us better understand the feelings and attitudes of this group, so that we could think more specifically about how to help them feel more connected and engaged.

The Design Thinking Mindset

Back in March, when our buildings closed, synagogue leaders quickly began to gather teams, listen carefully to members’ concerns, consider a range of options, test out the most viable ideas, and revise them as needed.

They may not have called it Design Thinking, but this process of deeply listening to people in order to truly understand their needs and desires (empathy), thinking expansively about what’s possible (ideation), doing small experiments to test out the most viable ideas (prototyping), making improvements, and then testing them again (iteration) – that is human – centered design in a nutshell.

I can’t say for sure whether the innovations that have taken place in our congregations over the last few months – Zoom bar mitzvahs and funerals, kiddush lunch in a box, congregational meetings with drive-thru voting, online USY conventions – were the result of design thinking sessions, but these are exactly the kinds of innovative ideas that we can expect to come from a design thinking mindset. If we want to be able to continue to adapt and innovate as our world continues to change ever more rapidly, then learning and practicing design thinking skills is a very good start.

Aimee Close is USCJ Synagogue Consultant for Leadership & Strategic Planning.